BYLAWS OF THE COLORADO ASSOCIATION OF HEALTHCARE ACCESS MANAGEMENT
MEMBERSHIP, ADMISSION, RESIGNATION AND EXPULSION
There shall be 2 categories of membership in the Association: Active Membership & Business Partner Membership.
A. Active Membership: Persons having responsibility for managing, training or consulting within the healthcare access continuum and other healthcare professionals interested in patient access services. These members are entitled to one (1) vote, serve as a member of a committee and hold office in accordance with these Bylaws.
B. Business Partner Membership: Individuals working with business that serve the healthcare industry with particular relevance to patient access services. These members are not allowed to vote or hold office, but may serve as committee members.
Active and Business Partner Membership shall become effective upon receipt of the specified dues and upon approval of the completed application form. Renewal of membership requires meeting current membership, qualifications and payment of annual dues.
There shall be no proxy voting on matters to be voted upon by the membership.
Any member in good standing may resign by submitting his/her resignation in writing to the Treasurer. Dues will not be refunded under these circumstances.
The annual dues for the forthcoming calendar year shall be determined by active board members.
All membership dues are due January of the New Year and may be mailed to the Secretary/Treasurer or completed via COHAM.org website.
MEETINGS OF THE ASSOCIATION
Regular meetings of the Association shall be held each year at a site determined by active board members. There will be no less than four (4) board meetings, one (1) educational conference and one (1) annual conference.
Special meetings of the Association may be called at any time by the President. However, by written request of a majority of members, the President, or in his/her absence, the Vice President or Secretary/Treasurer may call a special meeting. Ten (10) days notice of any special meeting must be given to the members of the Association, and the notice must state the subject of the meeting.
The officers of the Association shall be Past President, President, Vice President, Secretary/Historian and Treasurer.
The Past President, President, Vice President and Secretary/Historian’s term of office will be for a period of one (1) year.
Treasurer’s term of office will be for a period of three (3) consecutive years and shall not exceed the position longer than two (2) terms or six (6) consecutive years.
After one (1) year the President shall automatically succeed to the Past Presidency and the Vice President shall automatically succeed to President. The Secretary/Historian shall automatically success to Vice President. The succession plan will require a vote by the active board members and require that the officers noted above actively participated in board meetings, webinars and conferences during their current term.
The Treasurer shall be elected by written ballot upon fulfillment of term(s) or resignation. Election should be determined by the majority vote cast by active members. Any Active Members may suggest nominees to the Treasurer.
The officers of the Association and their respective duties are as follows:
A. Past President: In the absence of the President or in the event of inability or refusal to act, the Past President shall have all the powers of and be subject to all restrictions upon the President. The Past President shall perform such duties as may be assigned to the President until such time that an Interim President is named or board approval of succession plan. Article IV, Section 3.
B. President: The President shall be the Chief Executive Officer of COHAM and shall, subject to the control of the Board of Directors, have general supervision, direction and responsibility for conducting the business and affairs of COHAM. The President shall preside at all meetings, and shall be ex-officio member of all committees appointed by President. The President shall perform all duties incident to the office of President.
C. Vice President: The Vice President shall perform such duties as may be assigned to him/her by the President. The Vice President shall chair the membership/sponsorship committees. The Vice President will chair the education conference and in the event of the absence of an advisory board member, will chair the annual conference committee.
D. Secretary/Historian: The Secretary/Historian shall keep minutes of meetings, carry out all orders, votes and resolutions of the Association and shall perform such other duties as are incidental to the office of Secretary/Historian. He/she shall ascertain that records are maintained for all meetings of the Association. He/she shall maintain the Association Membership, Constitution and Bylaws. The Secretary/Treasurer shall also supervise the nominating process of officers. The Secretary/Historian shall chair the newsletter, website and webinar committees
E. Treasurer: The Treasurer shall keep an account of all monies received by and expended on behalf of the Association, subject to the approval of the President, in accordance with the budget adopted by the Association. The Secretary/Treasurer shall review Association expenditures and financial status on a regular basis to ensure overall fiscal integrity and shall be in charge of the annual budgetary process. A regular report shall be submitted to the Association by the Secretary/Treasurer. Association funds, property, books and vouchers in the hands of the Secretary/Treasurer shall be subject to the inspection and control of the Association at any time. At the expiration of his/her term of office, the Secretary/Treasurer shall deliver to the President all Association books, monies and other property in his/her possession within thirty (30) days.
F. Advisory Member(s): The Advisory Board Member(s) is voted upon by the active board members and reports to the President. The Advisory Board Member(s) shall provide guidance to the current board in direction and decisions. The Advisory Member(s) are not held to Article IV section 1. The Advisory Board Member must have serviced in a board/chair positon of COHAM, AAHAM or COHFMA previously. The Advisory Board Member shall chair the annual conference committee.
Newsletter/Website Committee: Issues a minimum of two (2) newsletters a year. Committee will Keeps COHAM website current and up to date.
Webinar Committee: Responsible for conducting 2 webinars a year for active members.
Membership/Sponsorship Committee: The membership/sponsorship committee shall coordinate membership/sponsorship drives to boost membership/sponsorship on a quarterly basis and shall submit a list of contacts to the Board of Directors.
Educational Summit Committee: Shall plan and execute the educational summit conference that is held yearly. Committee is also responsible for submitting budget for approval from the Board of Directors 90 days prior to event.
Annual Conference Committee: Shall plan and execute the annual conference that is held yearly. Committee is also responsible for submitting budget for approval from the Board of Directors 90 days prior to event.